Event Coordinator - Belmont 16s

We are looking for an Event Coordinator to oversee and coordinate the event planning process from lead generation through to the completion of an event. This includes event proposals, meeting with clients for site inspections, assist with event set-up, drive all communications (internally and externally) of an event’s needs, reporting, collation and working cohesively with staff to ensure the execution and completion of a successful event.

Responsibilities Include:

  • Actively scout event leads, approaching leads and following up for site inspections.
  • Actively identifying opportunities to generate new leads through networking and passing on knowledge of the Clubs function centre where appropriate.
  • Book and coordinate all Sailing events (sprint series, board, sailing presentations).
  • Record and maintain bookings data, capturing all details of each event with 100% data accuracy.
  • Emails (External) including enquiry responses, booking sites, follow up emails on enquiry and site inspections, creating and issuing contracts, deposit prompts, brides’ and clients’ questions, reconfirmation of requirements, suppliers’ contracts.
  • Emails (Internal)/system actions including booking function spaces, creating accounts, creating a guest RSVP system for communications, event run sheets.
  • Coordination of all Boat Shed Bar Christmas parties and concert run sheets.
  • Effectively communicate, in line with the events centre service protocols and with all relevant staff, with particular focus on Catering and event set up
  • Hands on Hand over of all events to appropriate operations staff including day of events.

Required Knowledge, Skills and Abilities

  • Demonstrated ability to deliver excellence in Customer Experience
  • Ability to plan, forward think and show initiative
  • Outstanding communication skills
  • Previous experience supervising and leading staff
  • Self-motivated with an ability to be resilient
  • High attention to detail (including follow ups) and ability to organise workload
  • Proven experience and knowledge working in a fast paced, busy food service outlet
  • Working knowledge of Work Health and Safety procedures


If this sounds like you or someone you know please send your CV through to:



Date Closed : 31st Jul, 2022Employment Type :Permanent Part Time Apply Now